Docebo Connect Integrations Google Calendar

Streamline Your Training Delivery: How to Integrate Google Calendar with Docebo Connect

Are you tired of manually juggling training schedules and invitations? As a European SME, you know how time-consuming it can be to manage Instructor-Led Training (ILT) sessions across different locations and time zones. But what if you could automate this process and free up more time for your team to focus on what matters most – delivering exceptional learning experiences?

In this article, we’ll show you how to integrate Google Calendar with Docebo Connect, a powerful tool that synchronizes ILT session data from your Learning Management System (LMS) in real-time. With this integration, you can eliminate manual calendar management, reduce errors, and enhance the overall training experience for your learners.

Key Benefits of Integration

Before we dive into the technical details, let’s highlight some key benefits of integrating Google Calendar with Docebo Connect:

• Real-time ILT Session Sync: Create calendar events automatically when sessions are created in Docebo
• VILT Session Support: Include meeting links (Google Meet, Zoom, Teams) in calendar invitations
• Attendee Management: Add enrolled users as attendees with appropriate permissions
• Timezone Intelligence: Convert session times to attendee local timezones

Setting Up the Integration

To get started, you’ll need to meet some prerequisites:

1. Google Workspace Requirements:
   • Active Google Workspace account (Business Standard or higher recommended)
   • Admin access to Google Cloud Console
   • Google Calendar API enabled on project
2. Docebo Platform Requirements:
   • Docebo LMS with ILT module
   • Docebo Connect plugin installed and configured

Once you’ve met these requirements, follow these steps:

1. Google Cloud Setup: Create a new service account or use an existing one to enable the Google Calendar API.
2. OAuth Consent Screen: Set up OAuth consent screen to authorize users to access their Google Calendar data.
3. Connector Setup: Configure Docebo Connect plugin to connect with your Google Calendar API.

Managing ILT Sessions

With the integration in place, you can now manage ILT sessions more efficiently:

1. Field Mappings: Map relevant fields from Docebo to Google Calendar, such as session title, start time, and attendees.
2. Timezone Handling: Convert session times to attendee local timezones to avoid confusion.
3. Attendee Management: Add enrolled users as attendees with appropriate permissions.

Troubleshooting Tips

Don’t worry if things don’t go smoothly right away! Here are some common issues and their solutions:

• Calendar Event Not Created: Check field mappings, timezone settings, or API quota limitations.
• Attendees Not Added: Verify attendee resolution logic and user enrollment status.

Best Practices for a Seamless Experience

To ensure a smooth integration experience, keep the following best practices in mind:

1. Test Thoroughly: Run dry tests to validate calendar event creation and attendee management.
2. Monitor API Quota: Regularly check your API quota to avoid hitting limits.
3. Communicate with Learners: Inform learners about changes to training schedules or session details.

Conclusion

By integrating Google Calendar with Docebo Connect, you can streamline your training delivery, reduce manual calendar management, and enhance the overall learning experience for your participants. Remember to test thoroughly, monitor API quota, and communicate effectively with your learners.

Get started today with VORLUX AI’s expert guidance on integrating Google Calendar with Docebo Connect! Our team of experts will help you set up a seamless integration that meets your specific needs. Contact us now to learn more.